Privacy Policy

Last updated: May 20, 2024

1. Introduction

At Perpetuus AI, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our website located at perpetuus.ai ("Website") or engage with our services.

This policy is compliant with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant UK data protection legislation.

Please read this Privacy Policy carefully. By accessing or using our Website, you acknowledge that you have read, understood, and agree to the practices described in this policy.

2. Data Controller

The data controller responsible for your personal information is:
PERPETUUS DIGITAL LTD
Agapinoros & Arch. Makariou III, 2
IRIS TOWER, 4th floor, Flat/Office 403-405
1076, Nicosia, Cyprus
Company Number: ΗΕ 473060
Email: [email protected]

3. Information We Collect

We collect and process the following types of personal information:

3.1 Information you provide to us

  • Contact Information: When you fill out our contact form or otherwise get in touch with us, we collect your name, email address, phone number (optional), company name, and any other information you choose to provide.
  • Communication Data: When you communicate with us by email, phone, or other means, we keep records of those communications.
  • Business Relationship Data: If you engage our services, we collect information necessary to maintain our business relationship, including contact details, billing information, and service requirements.

3.2 Information we collect automatically

  • Technical Data: When you visit our Website, we may automatically collect technical information about your device, including your IP address, browser type and version, time zone setting, operating system, and platform.
  • Usage Data: We collect information about how you use our Website, including the pages you visit, the time and date of your visit, the time spent on each page, and the links you click.
  • Cookies and Similar Technologies: We use cookies and similar tracking technologies to enhance your experience on our Website. For more information, please see section 8 below.

4. How We Use Your Information

We use your personal information for the following purposes:

  • To provide our services: To deliver the services you have requested, manage our relationship with you, and fulfill our contractual obligations.
  • To communicate with you: To respond to your inquiries, provide information about our services, and keep you informed about relevant developments.
  • To improve our Website and services: To analyze how our Website is used, troubleshoot technical issues, and enhance user experience.
  • For marketing purposes: With your consent, to send you marketing communications about our services that may be of interest to you.
  • For legal and administrative purposes: To comply with our legal obligations, resolve disputes, and enforce our terms and policies.

5. Legal Basis for Processing

We only process your personal information when we have a lawful basis to do so. The lawful bases we rely on include:

  • Consent: Where you have given us explicit consent to process your personal information for a specific purpose, such as sending you marketing communications.
  • Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
  • Legitimate Interests: Where processing is necessary for our legitimate interests or the legitimate interests of a third party, provided those interests are not overridden by your interests, rights, or freedoms.
  • Legal Obligation: Where processing is necessary to comply with a legal or regulatory obligation to which we are subject.

6. How We Share Your Information

We may share your personal information with the following categories of recipients:

  • Service Providers: Third-party vendors, consultants, and other service providers who perform services on our behalf, such as hosting providers, email delivery services, and analytics providers.
  • Professional Advisors: Lawyers, auditors, bankers, insurers, and other professional advisors who provide consultancy, banking, legal, insurance, and accounting services.
  • Regulatory Authorities and Law Enforcement: Government and regulatory authorities, law enforcement agencies, courts, and other third parties where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish, or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
  • Business Transfers: A potential buyer (and its agents and advisers) in connection with any proposed purchase, merger, or acquisition of any part of our business, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this Privacy Policy.
  • With Your Consent: Any other third party with your prior consent to do so.

7. International Transfers

We are based in Cyprus, and your personal information may be processed outside the UK, the European Economic Area (EEA), or your country of residence. Whenever we transfer your personal information outside these territories, we ensure a similar degree of protection is afforded to it by implementing appropriate safeguards, such as:

  • Using standard contractual clauses approved by the UK Information Commissioner or the European Commission;
  • Only transferring data to countries that have been deemed to provide an adequate level of protection for personal information by the UK or European Commission;
  • Where we use providers based in the US, transferring data under the EU-US Privacy Shield Framework or its successor, UK data transfer mechanisms, or appropriate alternative safeguards.

8. Cookies and Similar Technologies

Our Website uses cookies and similar tracking technologies to collect and track information. Cookies are small data files that are placed on your device when you visit a website. They allow the website to recognize your device and store some information about your preferences or past actions.

We use the following types of cookies:

  • Essential Cookies: These cookies are necessary for the Website to function properly and cannot be switched off in our systems.
  • Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Website.
  • Functionality Cookies: These cookies enable the Website to provide enhanced functionality and personalization.
  • Targeting Cookies: These cookies may be set through our Website by our advertising partners to build a profile of your interests and show you relevant advertisements on other websites.

You can control and manage cookies in various ways. Most web browsers allow you to control cookies through their settings preferences. For more information about how to manage cookies, please visit www.aboutcookies.org or www.allaboutcookies.org.

9. Data Security

We have implemented appropriate technical and organizational measures to protect your personal information against unauthorized or unlawful processing, accidental loss, destruction, or damage. We limit access to your personal information to those employees, agents, contractors, and other third parties who have a business need to know.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

10. Data Retention

We will only retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process it, whether we can achieve those purposes through other means, and the applicable legal requirements.

11. Your Rights

Under UK data protection laws, you have the following rights in relation to your personal information:

  • Right to Access: You have the right to request a copy of the personal information we hold about you.
  • Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
  • Right to Erasure: You have the right to request that we delete your personal information in certain circumstances.
  • Right to Restrict Processing: You have the right to request that we restrict the processing of your personal information in certain circumstances.
  • Right to Data Portability: You have the right to request that we transfer your personal information to another organization or to you in certain circumstances.
  • Right to Object: You have the right to object to the processing of your personal information in certain circumstances, including to processing for direct marketing.
  • Rights in Relation to Automated Decision Making and Profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

To exercise any of these rights, please contact us using the details provided in section 13 below. We will respond to your request within one month. Please note that we may need to verify your identity before responding to your request.

12. Changes to Our Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make.

We encourage you to periodically review this page for the latest information on our privacy practices.

13. Contact Us

If you have any questions about this Privacy Policy, or if you wish to exercise any of your rights under data protection laws, please contact us at:
PERPETUUS DIGITAL LTD
Agapinoros & Arch. Makariou III, 2
IRIS TOWER, 4th floor, Flat/Office 403-405
1076, Nicosia, Cyprus
Email: [email protected]

14. Complaints

If you have concerns about our processing of your personal information, you have the right to make a complaint at any time to the UK Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.